Publications A-Z

All publications produced by Policy and Governance are listed below alphabetically by title. These publications are also organized and described under their applicable topic in the topic listing section. 



A        B        C        D        E        F        G        H        L        M        P        R        S        T        U        V
 

A

Access to Manuals and Guidelines (FOIP Bulletin No. 3) (PDF)

Offers guidance on managing access to manuals, handbooks and other guidelines used by public bodies in decision-making processes that affect the public.

Assessment Roll (Discussion Paper) (PDF)

Highlights how the Freedom of Information and Protection of Privacy Act (FOIP) may apply to personal information contained in an assessment roll.

B

Bulletin No. 1: Fee Estimates (PDF)

Provides an overview of the fee structure in the FOIP Act and Regulation, and explains when a fee estimate is required, what services a public body can charge for, how to prepare a fee estimate, the effect of the estimate on time lines, and processes for deposits and payment of fees.

Bulletin No. 2: Fee Waivers (PDF)

Discusses the rationale for fees and fee waivers, the way the FOIP Act and Regulation apply to the processing of a request that may involve a fee waiver, and matters to be considered when deciding whether to grant a request for a fee waiver, including the application of the FOIP Act's "public interest" provision.

Bulletin No. 3: Access to Manuals and Guidelines (PDF)

Offers guidance on managing access to manuals, handbooks and other guidelines used by public bodies in decision-making processes that affect the public.

Bulletin No. 4: Disclosure of Personal Information "Not Contrary to the Public Interest" (PDF)

Explains how section 17(2)(j) and section 17(3) work, in conjunction with section 40(1)(b), with respect to disclosure under Part 2 of the FOIP Act, and how these provisions apply when a public body processes a request for personal information under Part 1 of the Act.

Bulletin No. 5: Fund-Raising (PDF)

Explains the provisions of the FOIP Act that govern fund-raising by public bodies, including the limitations that apply, and proposes some best practices for fund-raising.

Bulletin No. 6: Records of Elected and Appointed Officials of Local Public Bodies (PDF)

Explains how the FOIP Act applies to records of elected and appointed officials of local public bodies.

Bulletin No. 7: Law Enforcement (PDF)

Describes the way the FOIP Act applies to law enforcement, including definitions of law enforcement terms; responding to requests for law enforcement information; the collection, use and disclosure of personal information for law enforcement purposes; and practical tips on the creation and management of law enforcement records.

Bulletin No. 8: Common or Integrated Programs or Services (PDF)

Explains the FOIP Act's provisions for disclosure of personal information for the purpose of delivering a joint program or shared service, and suggests measures for protecting privacy when planning these initiatives.

Bulletin No. 9: Burden of Proof (PDF)

Explains which party has the burden of proof in an inquiry before the Information and Privacy Commissioner, and how a party meets the burden of proof.

Bulletin No. 10: Third Party Notice (PDF)

Explains when and how third party notice should be given, and offers some practical suggestions to ensure compliance with the notice provisions (sections 30 and 31) of the FOIP Act.

Bulletin No. 11: Paramountcy (PDF)

Explains the concept of paramountcy, the circumstances in which another Act may need to prevail over the FOIP Act, and how a FOIP Coordinator should approach a request under the FOIP Act when paramountcy may be involved.

Bulletin No. 12: E-mail: Access and Privacy Considerations (PDF)

Highlights the access and privacy protection issues raised by e-mail.

Bulletin No. 13: Business Contact Information (PDF)

Offers guidance on the collection, use and disclosure of business contact information under the FOIP Act.

Bulletin No. 14: FOIP Amendment Act, 2003 (PDF)

Explains the amendments to the FOIP Act that were made in 2003 and offers guidance on interpreting the new and amended provisions.

Bulletin No. 15: Disclosure of Personal Information to Unions: Before a First Agreement (PDF)

Discusses the effect of a series of decisions made in 2002 by the Alberta Labour Relations Board on the issue of whether the FOIP Act is a barrier to disclosing employee personal information to a bargaining agent.

Bulletin No. 16: Personal Information of Deceased Persons (PDF)

Discusses the application of the FOIP Act to personal information of deceased individuals.

Bulletin No. 17: Consent and Authentication (PDF)

Explains the provisions for consent in the FOIP Regulation and provides guidance with respect to the policies or "rules" that public bodies must establish in order to accept consent electronically or orally.

Bulletin No. 18: FOIP Amendment Act, 2006 (PDF)

Explains the rationale for amendments made to the FOIP Act in 2006 and offers guidance on applying the new and amended provisions.

Bulletin No. 19: Ministerial Expense Claims (PDF)

Provides guidance on applying the exceptions to the right of access when releasing travel expense claim records in response to a FOIP request.

Burden of Proof (FOIP Bulletin No. 9) (PDF)

Explains which party has the burden of proof in an inquiry before the Information and Privacy Commissioner, and how a party meets the burden of proof.

Business Contact Information (FOIP Bulletin No. 13) (PDF)

Offers guidance on the collection, use and disclosure of business contact information under the FOIP Act.


C

Common or Integrated Programs or Services (FOIP Bulletin No. 8) (PDF)

Explains the FOIP Act's provisions for disclosure of personal information for the purpose of delivering a joint program or shared service, and suggests measures for protecting privacy when planning these initiatives.

Conducting Surveys: A Guide to Privacy Protection (PDF)

Provides advice to help public body staff ensure that surveys conducted by the public body comply with the privacy requirements of the FOIP Act.

Consent and Authentication (FOIP Bulletin No. 17) (PDF)

Explains the provisions for consent in the FOIP Regulation and provides guidance with respect to the policies or "rules" that public bodies must establish in order to accept consent electronically or orally.

Contractor's Guide to the FOIP Act (Brochure) (PDF)

Explains briefly how the FOIP Act affects companies and organizations that have contracts with government or local public bodies.


D

Disclosure of Personal Information "Not Contrary to the Public Interest" (FOIP Bulletin No. 4) (PDF)

Explains how section 17(2)(j) and section 17(3) work, in conjunction with section 40(1)(b), with respect to disclosure under Part 2 of the FOIP Act, and how these provisions apply when a public body processes a request for personal information under Part 1 of the Act.

Disclosure of Personal Information to Unions: Before a First Agreement (FOIP Bulletin No. 15) (PDF)

Discusses the effect of a series of decisions made in 2002 by the Alberta Labour Relations Board on the issue of whether the FOIP Act is a barrier to disclosing employee personal information to a bargaining agent.


E

E-mail: Access and Privacy Considerations (FOIP Bulletin No. 12) (PDF)

Highlights the access and privacy protection issues raised by e-mail.


F

Fee Estimates (FOIP Bulletin No. 1) (PDF)

Provides an overview of the fee structure in the FOIP Act and Regulation, and explains when a fee estimate is required, what services a public body can charge for, how to prepare a fee estimate, the effect of the estimate on time lines, and processes for deposits and payment of fees.

Fee Waivers (FOIP Bulletin No. 2) (PDF)

Discusses the rationale for fees and fee waivers, the way the FOIP Act and Regulation apply to the processing of a request that may involve a fee waiver, and matters to be considered when deciding whether to grant a request for a fee waiver, including the application of the FOIP Act's "public interest" provision.

FOIP: A Guide (PDF)

Provides an overview of the FOIP Act and Regulation for the public and staff of public bodies.

FOIP Amendment Act, 2006 (FOIP Bulletin No. 18) (PDF)

Explains the rationale for amendments made to the FOIP Act in 2006 and offers guidance on applying the new and amended provisions.

FOIP Guidelines and Practices, 2009 Edition

Provides a comprehensive source of reference on the application of the FOIP legislation by public bodies in Alberta. Interprets the Act and Regulation with reference to rulings by the Information and Privacy Commissioner. Also sets out roles and responsibilities and offers guidance on approaches and procedures that are intended to assist in the effective administration of the Act. Also available for purchase from the Alberta Queen's Printer.

FOIP Tips for Planning a Municipal Census (PDF)

Offers tips for collecting, using, disclosing, protecting, retaining and disposing of personal information when planning a municipal census.

Frequently Asked Questions About Elections (PDF)

Frequently Asked Questions From Employees (PDF)

Frequently Asked Questions for Housing Management Bodies (PDF)

Frequently Asked Questions for Metis Settlements (PDF)

Frequently Asked Questions for Municipalities (PDF)

Frequently Asked Questions for Post-Secondary Institutions (PDF)

Frequently Asked Questions for Public Libraries (PDF)

Frequently Asked Questions for School Jurisdictions (PDF)

Fund-Raising (FOIP Bulletin No. 5) (PDF)

Explains the provisions of the FOIP Act that govern fund-raising by public bodies, including the limitations that apply, and proposes some best practices for fund-raising.


G

Guide for Developing Personal Information Sharing Agreements (PDF)

Considers issues related to the sharing of personal information by public bodies. Provides guidelines for drafting personal information sharing agreements.

Guide to Developing Privacy Statements for Government of Alberta Websites (PDF)

Designed to help managers develop and use privacy statements on their Government of Alberta websites and ensure that their sites comply with the privacy requirements of the FOIP Act.

Guide to Identifying Personal Information Banks (PDF)

Describes how public bodies can identify personal information banks as required by the FOIP Act. Also available is a Microsoft Access 2003 database that public bodies can use to produce their directories of personal information banks. To download the database, right click here (MS Access) and save the file to your computer or network drive. To download the database instructions right click here (PDF). 

Guide to Providing Counselling Services in School Jurisdictions (PDF)

Provides guidance to counsellors employed by school boards on the collection, use and disclosure of personal information, as well as the exercise of rights by parents and guardians. While the focus is on schools, the guide is also applicable to counselling services in other settings.

Guide to Using Surveillance Cameras in Public Areas (PDF)

Designed to assist public bodes in deciding whether collection of personal information by means of a surveillance camera is both lawful and justifiable.

Guidelines and Practices, 2009 Edition

Provides a comprehensive source of reference on the application of the FOIP legislation by public bodies in Alberta. Interprets the Act and Regulation with reference to rulings by the Information and Privacy Commissioner. Also sets out roles and responsibilities and offers guidance on approaches and procedures that are intended to assist in the effective administration of the Act. Also available for purchase from the Alberta Queen's Printer.


H

Human Resources Guide for Local Public Bodies (PDF)

Provides guidance for human resources staff in local public bodies on identifying information that can be routinely released upon request. Also outlines considerations when disclosing information under section 40 of the FOIP Act, and when responding to a request made under the FOIP Act.


L

Law Enforcement (FOIP Bulletin No. 7) (PDF)

Describes the way the FOIP Act applies to law enforcement, including definitions of law enforcement terms; responding to requests for law enforcement information; the collection, use and disclosure of personal information for law enforcement purposes; and practical tips on the creation and management of law enforcement records.


M

Managing Contracts under the FOIP Act: A Guide for Government of Alberta Contract Managers and FOIP Coordinators (PDF)

Provides guidance for contract managers within the Government of Alberta on access to information, protection of privacy and records management issues when preparing and administering contracts. Contracting issues covered in this Guide are likely similar in other sectors. A MS Word version is available so that public bodies can use or customize the model contract clauses and contract manager's checklist contained in the Guide.

Ministerial Expense Claims (FOIP Bulletin No. 19) (PDF)

Provides guidance on applying the exceptions to the right of access when releasing travel expense claim records in response to a FOIP request.


P

Paramountcy (FOIP Bulletin No. 11) (PDF)

Explains the concept of paramountcy, the circumstances in which another Act may need to prevail over the FOIP Act, and how a FOIP Coordinator should approach a request under the FOIP Act when paramountcy may be involved.

Personal Information of Deceased Persons (FOIP Bulletin No. 16) (PDF)

Discusses the application of the FOIP Act to personal information of deceased individuals.


R

Records of Elected and Appointed Officials of Local Public Bodies (FOIP Bulletin No. 6) (PDF)

Explains how the FOIP Act applies to records of elected and appointed officials of local public bodies.

The Right to Information and the Right to Privacy (Brochure) (PDF)

Briefly explains for the public the purposes of the FOIP Act and provides general instructions on how to make a request for information.


S

School Promotional Video Production (Discussion Paper) (PDF)

Highlights how the FOIP Act may apply to personal information collected for and included in a school promotional video.


T

Third Party Notice (FOIP Bulletin No. 10) (PDF)

Explains when and how third party notice should be given, and offers some practical suggestions to ensure compliance with the notice provisions (sections 30 and 31) of the FOIP Act.


U

Using and Disclosing Personal Information in School Jurisdictions (PDF)

Discusses how school boards may collect, use and disclose student and parent information as part of the student registration process. Sample forms are included.


V

Video-conferencing in Schools (Discussion Paper) (PDF)

Highlights how the protection of privacy provisions of the FOIP Act may apply to school activities involving video-conferencing.

Video Yearbooks (Discussion Paper) (PDF)

Highlights how the FOIP Act may apply to personal information collected for and included in video yearbooks.